VBA Controls: VBA Form Control & ActiveX Controls in Excel

Creating VBA Form/GUI controls in Excel

GUI is the acronym for Graphical User Interface. The GUI is the part of the program that the user interacts with. A GUI is made up of controls. These Excel VBA controls can be used in a Form. The following table shows some of the most commonly used GUI VBA controls.

S/NControlDescription1CommandUsed to execute code2Combo BoxUsed to present a drop down list to the users3CheckBoxUsed for true or false values. Multiple check boxes can have true value at the same time.4List BoxUsed to present a simple list to the users5Text BoxUsed to accept user input6Scroll BarUsed for to provide a scrollbar for navigation purposes.7Spin ButtonUsed to increment or decrease numeric values by clicking on up or down arrows that appear in the spin button8Option ButtonUsed for true or false values. Only one option button can have a true value at a time.9LabelUsed to display static text to the user10ImageUsed to display images11Toggle ButtonButton that has pressed and un-pressed states.

In the VBA GUI control,

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1. Click on the developer tab
2. Click on Insert Drop down button

You will get the following drop down panel

If you hover the mouse over VBA form controls, the name of the control will appear as shown below

Adding GUI controls to a spreadsheet

We will now add a command button to our workbook, for that we have to

• Click on Insert drop down
• Click on Command Button (ActiveX Control) as shown in the image above
• Drag and draw the button on the sheet

Setting GUI control properties

We will now set the caption of the button to something more descriptive

1. Right click on the equal button that we have just created
2. Select properties menu
3. You will get the following properties window

• Set the name property to btnButton. The name property is used to identify the control in the code window. btn is the prefix for the button.
• Set the Caption property to Click Me. The text in the caption property is what the users will see on the button.

Close the window when you are done.

You will get the following results.

How to use ActiveX control in VBA

In this section of ActiveX control Excel, we will see how to incorporate 'commandclick' button in VBA and execute a program using the button.

Step 1) In this step, click the option "insert button" from the Active X Control. Then select the command button option from it.

Step 2) To insert "clickcommandbutton1" drag the mouse cursor to Excel sheet.

Step 3) Then right click on the command button and select option "View Code".

Step 4) Check you are on the right sheet. A code editor will open. Enter your code.

• In code, we defined range A1 to A10.
• This range defines the cell number in the Excel sheet from "A1 to A10."
• Next, we define the string "Guru99 VBA Tutorial" in code
• So, when you click on "command button" in excel. It should print "Guru99 VBA Tutorial" in the cell range "A1 to A10."

Step 5) In next step, save code file and then exit the editor. To return to the Excel file click the Excel sheet icon  on the extreme left.

Step 6) In Excel sheet, you will see Design Mode tab is on. Make sure it is "OFF" or else your code will not work.

Step 7) When design mode is off, there will be no green highlight on it. Now you can Click on the command button.

Step 8) Click on "CommandButton1". It will print "Guru99 VBA Tutorial" in the cell range "A1 to A10".

Download the above Excel Code

Prerequisite

Configure Microsoft Excel

As we see in previous tutorial, make sure your ribbon will have "Developer" icon as shown here.

Now, rename sheet1 to "VBA Operator" as shown in screen-shot below. Save the workbook in an Excel Macro-Enabled Workbook (*.xlsm) file extension. (see the image below).

After that, click on Save button.