4 Ways To Learn QuickBooks

March 15, 2021

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By: Indeed Editorial Team

QuickBooks is one of the common accounting packages for small- to medium-sized businesses. If you are in the job market for an accounting, managerial or administrative position, learning QuickBooks could be beneficial for getting jobs that require knowledge of this type of software.

In this article, we will discuss QuickBooks basics.

What does QuickBooks do?

QuickBooks, which is available in both an online or desktop version, is an accounting software package. Some of the functions included with QuickBooks includes:

Invoicing and sales management

You can manage sales and income by creating invoices and then keeping track of sales per client. An Accounts Receivable Aging Report provides a list of clients and the invoices you’ve generated for them.

Tracking bills and expenses

After your employer has connected the business’ bank and credit card accounts to the QuickBooks system, it automatically keeps track of expenditures. An Accounts Payable Report will show what bills you need to pay and by when.

Reporting

You can gauge your organization’s productivity and stability through built-in reports that you can generate within minutes. A Profit and Loss Report, for instance, gives an overview of how profitable the business is, while a Balance Sheet Report provides a comparison of assets, liabilities and equity.  

Payroll management

The system allows you to pay employees with a check or direct deposit, automatically handles federal and payroll taxes, and fills in payroll tax forms for you. 

Inventory management

The system automatically updates inventory information as you enter transactions and provides multiple reports so you can stay up-to-date with the status of your products.

How to learn QuickBooks

There are several accessible, effective ways to learn how to use QuickBooks: 

1. QuickBooks Training
2. QuickBooks Tutorials
3. QuickBooks Learning Center
4. Udemy

1. QuickBooks Training

This Intuit site provides QuickBooks training for beginners and advanced users in both the online and desktop versions of the software. You can also receive instructions in accounting or payroll basics. If you have a busy schedule, you can sign up for the self-paced online video training. Once you have received the videos, they are yours indefinitely so that you can learn at your own pace. If you prefer a classroom learning experience, you can opt for live lessons at a venue near you. Check the Intuit site for training costs.

2. QuickBooks Tutorials

QuickBooks Tutorials is another learning site from Intuit that offers free tutorial videos on key tasks. Tutorials are accessible and short, with most videos ranging between one to three minutes in length. Users can access tutorials and webinars on a wide range of QuickBooks functions, including invoicing, sales, taxes, inventory and accounting. 

3. QuickBooks Learning Center

You can access QuickBooks Learning Center through the Help menu in the program itself. This source of information offers PDF guides and quick learning modules and enables you to connect with other users through the learning portal.  

4. Udemy

Udemy is a large online learning platform that offers QuickBooks training for users of all levels. Beginners, for instance, could opt for “The Ultimate QuickBooks Pro Training Bundle,” which consists of seven courses that take about 50 hours to complete and provides users with a working knowledge of the software.  

More specialized courses include “QuickBooks Payroll—QuickBooks Online 2019,” which consists of about 14 hours of training, and “QuickBooks Online vs. QuickBooks Desktop,” where you can learn both versions of the software in about 50 hours. Udemy is a paid program, with most QuickBooks courses priced at $10.99.

QuickBooks-related skills

If you are planning to learn QuickBooks, it will be helpful to have a few related skills, including:

Computer literacy

Since QuickBooks is a software program, having previous knowledge of computers will help you learn more efficiently. Although you will not be required to troubleshoot software-related issues, it is helpful to understand your computer’s operating system. For example, you may need to browse your hard drive for important files. 

Accounting

The level of proficiency you need in accounting will vary according to the position for which you apply. An accountant, for instance, will have a more advanced level of expertise in the field than a general manager or a payroll clerk. However, since QuickBooks is an accounting package, a basic understanding of accounting is required or should be acquired through QuickBooks training.

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